Description
What You'll Do
- Perform conflicts analysis for new hires, existing staff and matters, and escalate potential conflicts and risk issues to the Legal Operations Manager and General Counsel and support resolution in accordance with General Counsel policy.
- Review and analyze Intapp requests for new matters, contacts, and potential hires; independently conduct conflict searches using Intapp and web-based research, identify missing or incorrect information, and implement corrective measures as needed using tools to design, build, and maintain conflicts-related workflows and forms.
- Document conflicts-related processes, correspondence, decisions, and resolutions to maintain records and capture institutional knowledge.
- Administer, monitor, and maintain data in Legal Operations systems, including Intapp (timekeeping, matter opening, matter management, ethical walls) and matter intelligence systems by managing user accounts, permissions, configurations, and ethical walls.
- Create and maintain system documentation, coordinate and support user training, respond to user questions, and liaise with end users and administrators to ensure data integrity and effective system usage.
- Liaise with end users and other administrators to ensure data integrity and respond to complex client and matter information requests from a variety of internal customers. When needed, coordinate data collection and data cleanup efforts, and work with Earthjustice Database Administrator to create specialized reports.
- Build, monitor, and maintain ethical screens in Intapp Walls, including notice and waiver letters, and user restrictions and permissions.
- Actively pursue professional development and contribute to a culture of learning by building skills and sharing knowledge.
What You'll Bring
- Bachelor’s Degree, or equivalent years of experience, with 3+ years of experience working with conflicts and matter databases in a legal department preferred.
- Understanding of legal conflicts, ethical rules and responsibilities, and current developments in conflicts of interest is preferred.
- Excellent verbal and written communication skills with strong interpersonal skills and the ability to work amicably across departments and regions while meeting goals and deadlines, with the ability to accept direction and constructive feedback, take ownership of work, and independently resolve problems.
- High quality work standards with excellent attention to detail, strong proofreading skills, critical thinking and analytical skills, and the ability to identify and correct errors to maintain information integrity.
- Strong professional ethics with a high level of discretion in handling confidential information.
- Ability to work independently, as well as collaboratively with a remote team, and effective multitasking skills, with the ability to analyze problems, resolve issues, and prioritize tasks and projects – especially during intake spikes.
- Experience with front-end administration of systems. Familiarity with Intapp, Elite, Aderant, or other matter management or conflicts systems preferred.
- Strong ability and desire to learn and adapt to new software and systems, including those incorporating AI.
- Demonstrated commitment to Earthjustice’s values of Justice, Excellence, Inclusion, and Partnership.
This role may require the ability to:
- Sit for extended periods with occasional standing and walking
- Type, file, and/or handle office equipment
- Lift and carry materials
- Read documents, conduct computer work and document review
The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this classification. It is not an exhaustive list of all responsibilities, duties, and skills required for personnel so classified.
Salary & Benefits
To Apply
- Resume
- Cover letter
For positions located within the City and County of San Francisco: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
PI282974587
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